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Pre-Qualify Applicants at Scale

You want to: Filter out unqualified job applicants early, so your recruiters can focus only on the strongest candidates, without slowing down hiring.

Your AI agent can: Call new applicants, ask a short pre-screening questionnaire, and flag top candidates for fast follow-up or interview scheduling.

Contact Sales
Industry: HR Services Recruitment Staffing
Business Goal: Operational Efficiency
Call Direction: Outbound
Agent Type: Qualification Agent

What can this AI Agent help you achieve?

Reduce recruiter load

Spend less time screening unqualified candidates

Shorten time-to-interview

Fast-track the right people

Ensure consistent screening

Every applicant gets the same questions and experience

Use the agent when:

  • Application volumes spike or recruiters are backlogged
  • You’re hiring for repetitive, high-volume roles
  • Recruiters spend time chasing candidates who aren’t serious or aren’t eligible

What you need:

  • Pre-defined screening questions (e.g., location, availability, years of experience)
  • Intake trigger (e.g., job board form, ATS webhook)
  • Clear routing logic for qualified vs. unqualified candidates

How to set it up:

Trigger it:

  • Immediately after [Job Application Submission]
  • Within [X] hours of being added to [ATS]

What it says (Sample dialogue)

“Hi [Customer First Name], thanks for applying to [Company Name]! I’d love to ask a few quick questions to confirm your fit — do you have a minute?”

What it does next:

  • If qualified → tag as [Positive Outcome Tag], notify [Assigned Recruiter]
  • If not qualified → update ATS with [Negative Outcome Tag]
  • If needs more info → offer [Follow-Up Action] via [Follow-Up Method]

Setup prompt template

Setup Prompt Template

Objective:

  • Pre-screen applicants for [Job Title] at [Company Name] and escalate qualified candidates to [Assigned Recruiter].

Scope:

  • Ask only basic screening questions.
  • Do not confirm job fit or make interview promises.

Tone and Style:

  • Friendly, professional, respectful.
  • Sound human, but move efficiently.

Key Phrases to Use:

  • “Thanks for applying to [Company Name]!”
  • “Can I ask you a few quick questions about your experience and availability?”
  • “I’ll pass this along to our recruiter once we confirm a match.”

Phrases to Avoid:

  • Don’t make hiring decisions or promise interviews
  • Avoid saying “you’re a great fit” unless rule-based

Required Actions:

  1. Greet with [Customer First Name]
  2. Ask the following screening questions:

(Add your questions, for example:)

  • Are you located in [Region or City]?
  • Do you have [X] years of experience in [Field]?
  • Are you available to start within the next [X] weeks?
  • Are you legally authorized to work in [Country]?
  1. If qualified → tag as [Positive Outcome Tag], notify [Assigned Recruiter]
  2. If not qualified → tag as [Negative Outcome Tag]
  3. If unclear → offer [Follow-Up Action] via [Follow-Up Method]

Escalation Rules:

  • Qualified = notify recruiter and optionally schedule next step
  • Not qualified = log outcome
  • Unclear = trigger human follow-up

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