What is the best CRM for recruitment?

The best recruitment CRM depends on your agency’s size and needs—platforms like Bullhorn , Greenhouse , and Recruit CRM are popular choices.

What is CRM in staffing?

A CRM in staffing helps agencies manage candidates and clients in one place, streamlining communication and placement workflows.

What is the best CRM for small companies?

Tools like Manatal and Recruit CRM are often considered the best recruitment CRM for small business, thanks to affordability and ease of use.

What is the best staffing software?

The best CRM for staffing combines ATS, automation, and client management— Bullhorn , JobAdder, and Recruitee are strong contenders.

Which platform is best for recruitment?

There’s no one-size-fits-all, but our recruitment CRM software comparison highlights platforms that balance features, integrations, and scalability.

Is Zoho recruiting an ATS?

Yes—Zoho Recruit is both an ATS and the best CRM for HR teams, offering candidate pipelines, automation, and job board posting.

What is a CRM vs ATS?

An ATS tracks applicants through hiring stages, while a CRM builds long-term candidate and client relationships—most staffing CRMs now offer both.

What is resume parsing?

Resume parsing extracts candidate data automatically into structured CRM fields, saving recruiters hours of manual entry.

How do recruitment CRM systems handle candidate data and privacy?

Most CRMs use encrypted storage and GDPR/CCPA compliance tools to keep candidate information secure and auditable.

How does the software facilitate candidate engagement?

Recruitment CRMs use automation, reminders, and integrations with tools like CloudTalk to keep candidates engaged with timely updates.

15 Best CRMs for Staffing Companies to Win Talent in 2025

Still managing clients and candidates with a patchwork of sticky notes and inbox chaos? It’s 2025—staffing firms that scale use CRMs. The smart ones use the right ones.

Finding the best CRM for staffing companies isn’t optional—it’s how top recruiters stay ahead. In a hiring market that moves fast, the right tools mean the difference between placed and ghosted.

Recruitment teams juggle more than candidates—they’re tracking job orders, nurturing clients, managing pipelines, and trying to keep it all synced. A CRM makes it frictionless.

Recruitment marketing can increase application rates by up to 50%, but only when paired with CRM software that powers targeted outreach and long-term talent pooling¹.

The best recruitment CRMs bring everything into one view: candidate comms, client updates, sales progress, follow-ups. That’s hours saved and placements made.

In this guide, we’ll break down 15 CRMs built to help staffing firms scale smarter—faster.

Key Takeaways

Pick for impact, not features. The best CRM for staffing companies centralizes candidates and clients, cuts admin, and shortens time-to-placement—everything else is optional.
Automation + outreach win hires. Pair CRM workflows with calling and messaging to run targeted follow-ups at scale and keep every conversation moving.
Integrations are non-negotiable. Your CRM should plug into job boards, calendars, and calling—tools like CloudTalk turn calls, voicemails, and notes into usable context.
Data visibility drives performance. Dashboards for pipeline health, activity, and conversion rates help leaders coach teams and forecast confidently.
Match tool to team. Enterprise agencies need depth and compliance; SMBs need usability and price clarity—choose the stack that fits today and scales tomorrow.

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Why Trust CloudTalk?

For nearly 10 years, we’ve been helping more than 30,000 professionals with our solutions. Along the way, we’ve worked closely with experts across customer support, sales, and operations—listening to their challenges and following market trends.

To support better software decisions, we’ve reviewed over 200 software tools across industries. In the process, we’ve analyzed 5,500+ verified customer reviews from platforms like G2, Gartner, Capterra, and TrustRadius, plus real discussions on Reddit and Quora.

In the last year alone, we published over 1,000 articles—each one written by humans for humans, with care and a deep understanding of our customers’ needs. The reviews are based on trustworthy data, with one clear goal: to provide reliable insights and answers for you.

Learn how we keep our content integrity and our software review methodology.

What Is CRM Software for Staffing Companies?

CRM (Customer Relationship Management) software for staffing companies helps recruiters organize, track, and manage both candidate and client relationships in one place. Think of it as a digital command center for your recruiting process.

Instead of juggling spreadsheets or jumping between email threads, recruiters use CRMs to store resumes, track job orders, schedule follow-ups, and log every interaction. This keeps hiring workflows smooth and relationships warm.

Many CRMs built for staffing also include features like automated outreach, pipeline tracking, and recruitment analytics—helping teams move faster and hire smarter. Some even integrate with calling tools like CloudTalk’s VoIP for Recruiting Firms to manage candidate calls and client check-ins directly.

In short, CRM software supports both candidate relationship management and client success—making it essential for staffing firms that want to scale efficiently and keep everything synced.

Best 15 CRMs for Staffing Companies to Use in 2025

Choosing the best CRM for staffing companies can make or break your hiring performance. The right tool helps recruiters automate repetitive tasks, improve client relationships, and build long-term candidate pipelines—without losing speed.

In this section, we’ve curated 15 standout CRM systems for recruitment that balance usability, smart features, and business impact. Whether you’re running a growing staffing agency or scaling an internal hiring team, these platforms cover everything from candidate relationship management to sales tracking.

CRM Tool	Key Features	Best For	Starting Price
Bullhorn	ATS + CRM combo, automation, recruitment analytics	Large staffing and recruiting firms	Custom pricing
Vincere	End-to-end CRM/ATS, analytics, AI-powered matching	Global recruitment agencies	Custom pricing
Greenhouse	Structured hiring workflows, automation, analytics	Enterprise-level hiring teams	Custom pricing
Recruit CRM	Candidate + client tracking, Chrome extension	Mid-sized recruiting agencies	From $85/user/month
Workable	Job board syndication, interview kits, templates	Agencies with diverse hiring needs	From $299/month
JobAdder	Mobile-first, automation, CRM + ATS blend	Growing staffing teams	Custom pricing
Crelate	Talent relationship tracking, sales pipeline CRM	Relationship-driven recruiters	From $99/user/month
Loxo	AI sourcing, built-in CRM/ATS, multi-channel outreach	Tech-savvy recruitment teams	Estimated ~$500/month
Manatal	Social enrichment, AI matching, customizable UI	Budget-conscious recruiters	From $15/user/month
Tracker	Recruiting + sales CRM, BI dashboards, automation	Agencies needing hybrid tools	Custom pricing
Zoho Recruit	ATS + CRM in one, automation, customizable workflows	SMB staffing teams	From $25/user/month
HubSpot	Flexible CRM, workflows, contact segmentation	Firms using content/marketing heavily	Free, paid plans from $15/user
Pipedrive	Visual pipeline, email automation, mobile app	Sales-driven recruitment agencies	From $14/user/month
Avionté	Onboarding, payroll, back-office tools	Staffing firms with HR/payroll ops	Custom pricing
Recruitee	Collaborative hiring, automation, kanban pipelines	SMB teams working cross-functionally	From $269/month

1. Bullhorn

What it is

Bullhorn is a cloud-based CRM for staffing agencies, combining ATS and recruitment workflows into one powerful platform. It unifies candidate tracking, client relationship management, and recruiting operations within one platform.

Benefits

End-to-end recruiter workflows
Strong automation and AI analytics
300+ integrations via Bullhorn Marketplace
Clean interface with reduced admin time

Limitations

Occasional performance lag
Steep learning curve
Limited out-of-the-box customization

Key Features

ATS + CRM for staffing workflows
AI-powered automation
Real-time analytics and dashboards
Extensive integration ecosystem

Integrations

Bullhorn connects to a wide array of tools—everything from sourcing platforms like LinkedIn and Broadbean, to marketing automation, background checks, and communication tools.

CloudTalk offers a specialized integration that syncs VoIP call logs, click-to-call, and call summaries directly into Bullhorn—making candidate and client outreach seamless.

Pricing

Custom pricing — tailored to each agency’s size and needs. Bullhorn’s enterprise-level pricing is available upon request.

G2 Rating

4.2

2. Vincere

What it is

Vincere is an all‑in‑one recruitment operating system (ATS + CRM), designed from the ground up for staffing firms. It combines candidate tracking, client sourcing, analytics, and back‑office tools in a unified platform. As a powerful CRM for talent acquisition, Vincere helps recruiters streamline every stage of the hiring process.

Benefits

Combines front-, mid- and back-office workflows
AI-powered automation and analytics
Strong collaboration with candidate & client portals
Real-time insights with configurable dashboards

Limitations

No free trial available
Can feel complex for smaller teams
Limited out-of-the-box integrations compared to some competitors

Key Features

CRM + ATS in one recruitment system
AI-driven search and auto-matching
Configurable dashboards and reports
Built-in workforce tools: timesheets, portals, video interviewing

Integrations

Vincere connects with job boards, payroll systems, email/calendar sync, and marketing tools.

Pricing

Custom pricing—typically starts from ~£85/user/month but varies by business size and configuration needs.

G2 Rating

4.5

3. Greenhouse

What it is

Greenhouse is a structured hiring platform offering ATS and CRM recruitment features in one place. It helps staffing teams manage pipelines, standardize interviews, and track performance at scale.

Benefits

Built-in CRM for talent pooling and re-engagement
Structured hiring workflows with interview kits
Strong analytics and DE&I tools

Limitations

Pricing is not publicly listed
Can feel complex for new users

Key Features

CRM with talent pools, email import, Chrome extension
Scorecards, interview kits, DE&I nudges
500+ integrations and open API

Integrations

Greenhouse seamlessly connects with sourcing tools, assessment platforms, HRIS systems, and more.

CloudTalk integrates with Greenhouse to pull call records, voicemails, and call summaries into candidate and client records—streamlining recruiter workflows.

Pricing

Quote-based pricing across three tiers—Essential, Advanced, Expert—tailored to company size and hiring needs. Ballpark: estimated at $6K–$10K/year for smaller teams, scaling upward for enterprise usage.

G2 Rating

4.6

4. Recruit CRM

What it is

Recruit CRM is an all-in-one ATS + CRM recruitment platform crafted for small to mid-sized staffing agencies. It balances powerful features (like candidate sourcing and client outreach) with intuitive design and scalable pricing.

Benefits

AI-powered automation (resume parsing, candidate matching)
Chrome extension for quick candidate capture
Built-in calling and texting in higher plans

Limitations

Advanced features locked behind higher-priced tiers
Some integration gaps compared to enterprise tools

Key Features

ATS + CRM in one tool
Chrome sourcing extension
Email sequencing, workflows, reporting

Integrations

Recruit CRM integrates with job boards, email platforms, Zapier, and more for seamless workflows.

Pricing

Pro: from $85/user/month (billed annually)
Business: ~ $125/user/month
Enterprise: up to $165/user/month

G2 Rating

4.8

5. Workable

What it is

Workable is one of the best online recruitment software platforms, combining ATS and CRM capabilities. It helps staffing agencies and in-house teams source candidates, manage interviews, and streamline the hiring process.

Benefits

Easy-to-use interface with quick setup
Access to 200+ job boards with one-click posting
Built-in templates for interviews and pipelines

Limitations

Higher starting price than some SMB-focused tools
Limited CRM depth compared to recruitment-first platforms

Key Features

Job board syndication and candidate sourcing
Interview scheduling and structured evaluation kits
AI-powered candidate recommendations
Analytics and hiring dashboards

Integrations

Workable connects with HRIS platforms, sourcing tools, and collaboration apps like Slack, Zoom, and Microsoft Teams.

CloudTalk integrates with Workable to centralize communication, syncing call records and candidate conversations directly into your hiring workflows.

Pricing

Starts from $299/month for the Standard plan, with higher tiers for larger teams.

G2 Rating

4.4

6. JobAdder

What it is

JobAdder is a cloud-based ATS and best CRM for recruitment agencies that simplifies hiring workflows. It’s designed to help staffing firms manage job postings, candidate pipelines, and client communications in one place.

Benefits

Mobile-first design for recruiters on the go
Strong automation features to reduce admin work
Simple, intuitive interface with fast adoption

Limitations

Pricing not publicly available—requires a sales call
Some advanced reporting features are limited

Key Features

ATS + CRM functionality in one tool
One-click job board posting and tracking
Candidate database with resume parsing
Workflow automation and email templates

Integrations

JobAdder integrates with job boards, HR systems, video interview tools, and productivity apps like Gmail and Outlook.

Pricing

Custom pricing—tailored to agency size and needs.

G2 Rating

4.5

7. Crelate

What it is

Crelate is a recruiting CRM built around best candidate relationship management software principles. It’s designed for agencies that prioritize long-term talent engagement while managing client pipelines and sales opportunities.

Benefits

Strong focus on relationship-driven recruiting
Customizable workflows for different hiring processes
Built-in sales pipeline tools for agency growth

Limitations

Interface can feel dated compared to newer tools
Reporting features require setup to unlock full value

Key Features

Candidate relationship management and pipeline tracking
Resume parsing and job board integrations
Sales CRM functionality for client management
Customizable dashboards and workflows

Integrations

Crelate integrates with job boards, email systems, productivity tools, and background check providers.

Pricing

Starts from $99/user/month, with higher tiers offering advanced reporting and customization.

G2 Rating

4.5

8. Loxo

What it is

Loxo is an AI-powered CRM in recruitment that combines ATS, CRM, and sourcing automation into one platform. It’s designed for agencies that want to use advanced data tools and multi-channel outreach to speed up hiring.

Benefits

AI-driven candidate sourcing and matching
Built-in CRM and ATS for end-to-end recruiting
Multi-channel outreach: email, SMS, and calling

Limitations

Higher cost compared to budget-focused CRMs
Some features may feel complex for smaller teams

Key Features

AI sourcing engine with automated prospecting
Integrated ATS + CRM for recruitment workflows
Chrome extension for LinkedIn sourcing
Analytics dashboards and reporting tools

Integrations

Loxo integrates with calendars, email platforms, and job boards, with API support for additional customization.

Pricing

Estimated from $500/month, depending on team size and features.

G2 Rating

4.6

9. Manatal

What it is

Manatal is one of the best recruitment CRM for small business solutions, offering an affordable yet powerful ATS + CRM. It helps growing staffing firms source, evaluate, and manage candidates with AI-driven tools.

Benefits

Simple and intuitive interface for quick adoption
Affordable plans ideal for startups and SMBs
AI-powered candidate matching and social media enrichment

Limitations

Limited customization options for advanced users
Fewer integrations compared to enterprise CRMs

Key Features

AI-assisted candidate scoring and matching
Resume parsing and LinkedIn enrichment
Job board integrations and posting
Customizable pipelines and reports

Integrations

Manatal connects with job boards, social networks, and productivity tools, making it suitable for smaller agencies building a modern stack.

Pricing

Starts at $15/user/month, making it one of the most budget-friendly recruitment CRMs.

G2 Rating

4.7

10. Tracker

What it is

Zoho Recruit is a flexible ATS and best CRM for HR teams that want to manage candidate pipelines and streamline hiring. It’s especially popular with SMB staffing firms looking for an affordable, cloud-based solution.

Benefits

Affordable pricing with a free tier available
Strong automation and resume parsing features
Highly customizable workflows for different hiring needs

Limitations

Interface isn’t as modern as newer tools
Customer support response times can vary

Key Features

ATS + CRM with job board posting
Resume parsing and candidate database
Workflow automation and reporting
Mobile app for recruiters on the go

Integrations

Zoho Recruit integrates with other Zoho apps (like Zoho CRM and Zoho People), as well as job boards, productivity tools, and collaboration platforms.

Pricing

Free tier available. Paid plans start at $25/user/month.

G2 Rating

4.4

12. HubSpot

What it is

HubSpot is a flexible CRM platform widely used in sales and marketing, but it also works as recruiting marketing software when tailored for staffing workflows. It helps agencies attract candidates, nurture client relationships, and manage outreach campaigns.

Benefits

Free CRM with robust core features
Strong email automation and marketing tools
Easy-to-use interface with fast adoption

Limitations

Recruitment-specific features require customization
Advanced tools can get expensive as you scale

Key Features

Contact and pipeline management
Email templates, workflows, and automation
Reporting dashboards and analytics
Integration marketplace with 1,000+ apps

Integrations

HubSpot connects with email, calendars, job boards, and productivity tools.

CloudTalk offers a HubSpot integration that syncs calls, voicemails, and contact details directly into HubSpot—streamlining recruiter and client communication.

Pricing

Free plan available. Paid plans start from $15/user/month, scaling with features.

G2 Rating

4.4

13. Pipedrive

What it is

Pipedrive is a sales-focused CRM that also ranks among the best CRM systems for recruitment. With its visual pipelines and automation features, it helps staffing agencies organize candidate flows, track outreach, and keep client communication on point.

Benefits

Highly visual pipeline management
Simple interface, easy to learn
Affordable pricing for SMBs

Limitations

Not recruitment-specific out of the box
Lacks advanced ATS-style features

Key Features

Visual deal and candidate pipelines
Email automation and activity tracking
Customizable stages and workflows
Reporting dashboards

Integrations

Pipedrive integrates with calendars, email, job boards, and productivity tools.

CloudTalk provides a Pipedrive call center integration that enables click-to-call, call logging, and synced communication history—helping recruiters manage outreach more effectively.

Pricing

Starts at $14/user/month with multiple plan tiers available.

G2 Rating

4.2

14. Avionté

What it is

Avionté is a staffing software suite that combines ATS, payroll, and back-office tools with CRM talent acquisition features. It’s built for staffing firms that need to manage both candidate pipelines and complex workforce operations like onboarding and compliance.

Benefits

Strong payroll, timesheet, and back-office capabilities
Integrated ATS and CRM for recruiting workflows
Industry-specific compliance features

Limitations

More complex to implement than lightweight CRMs
Best suited for larger agencies with back-office needs

Key Features

ATS + CRM functionality for staffing workflows
Payroll, billing, and timesheet management
Compliance and onboarding features
Reporting and analytics dashboards

Integrations

Avionté connects with HRIS systems, payroll providers, and productivity apps to unify front- and back-office operations.

Pricing

Custom pricing tailored to agency size and operational requirements.

G2 Rating

4.1

15. Recruitee

What it is

Recruitee is a collaborative hiring platform often recognized as one of the best CRM for staffing agencies that value teamwork. It combines ATS and CRM features with user-friendly tools that help agencies and in-house teams manage hiring together.

Benefits

Highly intuitive and modern interface
Collaboration tools for multi-user workflows
Kanban-style pipelines for clear visibility

Limitations

Reporting features are less advanced than enterprise CRMs
Limited customization compared to higher-end solutions

Key Features

ATS + CRM functionality for staffing workflows
Job board posting and candidate sourcing
Collaboration tools with role-based access
Customizable pipelines and kanban boards

Integrations

Recruitee integrates with HRIS platforms, job boards, calendars, and collaboration apps like Slack and Teams.

Pricing

Plans start at $269/month, with tiers based on company size and features.

G2 Rating

4.6

Why Recruiting CRM Software Makes Sense: Key Benefits for 2025

Adopting recruiting CRM software brings measurable advantages to staffing agencies and HR teams. Here are some of the most impactful benefits:

Centralized candidate and client data

Recruiting teams using a CRM for staffing agency gain one reliable source of truth for resumes, job orders, and communication history—reducing errors and duplication.
Smarter outreach campaigns

With built-in recruiting marketing software, agencies can launch targeted email and call campaigns. Pair it with cold calling scripts for recruiters to boost candidate engagement.
Time savings through automation

From resume parsing to follow-up reminders, AI agents, automation, helps recruiters spend more time building relationships instead of handling admin. There are significant impacts on efficiency.
Improved communication and integrations

Integrating calling ensures recruiters can reach candidates faster, personalize every conversation, and maintain a complete record of interactions—all of which directly improve placement rates. For example, CloudTalk’s VoIP for recruiting firms syncs calls, voicemails, and notes directly into your CRM.
Analytics for better decision-making

Leading CRMs provide dashboards that track performance across pipelines. This visibility helps agencies identify bottlenecks and improve recruiter productivity.
Enhanced candidate experience

Using a modern recruitment CRM, agencies ensure timely updates and consistent communication—improving employer brand and reducing candidate drop-off.

How to Choose Recruiting CRM Software

Choosing the right CRM can feel overwhelming with so many platforms available. To narrow it down, focus on these core factors before making a decision.

Define Your Agency’s Needs and Goals

Every agency is different—some focus on high-volume placements, while others need deep relationship management. Clarify whether you’re looking for the best CRM for recruiters to boost productivity, or a tool designed to manage long-term client and candidate relationships.

Look for Automation That Saves Time

Modern CRMs streamline repetitive tasks like resume parsing, candidate updates, and follow-up emails. The best recruitment CRM will help reduce admin work so your team can spend more time building human connections.

Prioritize Seamless Integrations

Your CRM shouldn’t live in isolation. The CRM for staffing should integrate with job boards, calendars, and calling platforms. For example, CloudTalk’s solution for recruiting firms syncs call data directly into CRMs, so recruiters always have context at their fingertips.

Evaluate Reporting and Analytics

Strong reporting capabilities turn raw data into actionable insights. Do recruitment CRM software comparison to see which dashboards and KPIs align with your agency’s strategy.

Consider User Experience and Support

Even the most feature-rich tool is useless if recruiters hate using it. Prioritize CRMs with simple interfaces and responsive customer support. Reviews and demos can help you avoid investing in platforms that look good on paper but fail in practice.

Plan for Scalability

As your agency grows, so will your tech needs. Look for crm recruitment tools that scale from a handful of recruiters to enterprise-level teams without requiring a total system overhaul.

If your CRM doesn’t handle calls, you’re already behind.

Connect your recruiting workflows with CloudTalk. Integrated calls, voicemails, and data syncs help recruiters move faster and close more placements.

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Features of Recruiting CRM Software

Not every CRM is built for the unique pace of staffing. When evaluating tools, here are the core features to look for in a recruiting CRM:

ATS + CRM in one platform

Combine candidate tracking and client relationship management so recruiters aren’t switching between systems.
Automated communication workflows

Features like email sequencing, interview reminders, and voicemail drops save recruiters time.
Candidate relationship management

Store resumes, communication history, and interview feedback in one place. Modern CRMs also support long-term talent pooling.
Built-in calling or integrations with VoIP

The best CRM for staffing companies should integrate seamlessly with calling tools. Where calls, notes, and voicemails sync directly into the CRM.
Job board posting and sourcing tools

One-click distribution to multiple job boards keeps pipelines filled without extra admin.
Analytics and reporting dashboards

Recruiting managers need visibility into KPIs like time-to-fill, pipeline velocity, and recruiter productivity.
Collaboration features

Shared notes, task assignments, and interview feedback tools help recruiters and hiring managers work as one team.
Scalability and integrations

Look for CRMs that connect with HRIS systems, calendars, AI Agents for prescreening, and communication apps. As your stack grows, the CRM should grow with you.

The Right CRM Is Only Half the Story—How You Use It Matters

We’ve covered a lot—15 platforms, feature lists longer than a recruiter’s inbox, and enough acronyms to fill a Scrabble board. But here’s the truth: the best CRM for staffing companies isn’t just about tracking résumés or automating follow-ups. It’s about creating a system where no candidate slips through the cracks, no client email goes unanswered, and every recruiter has the context they need at their fingertips.

That’s where CloudTalk makes the difference. By syncing calls, voicemails, and notes straight into your CRM, it turns disconnected data into conversations that move the hiring process forward. Recruiters spend less time chasing context and more time closing placements.

If you’re serious about building a tech stack that works as hard as you do, it’s time to give your CRM a voice. And when your stack talks, so does your revenue.

Are you ready to hear the difference?