The Best Remote Office Phone System for SMBs

Whether your team’s fully remote or hybrid, you need more than a basic phone line. A remote office phone system keeps SMBs connected, professional, and ready to scale.

  • Quick, no-fuss setup: Launch in minutes, no IT help needed.
  • Clear, reliable calls: HD VoIP that works from home or on the move.
  • Smart business features: Call routing, CRM integrations, analytics & more

Trusted by 4,000+ companies worldwide

Stay Connected and Stay Professional and Reachable from Anywhere

Start
in Under 24 Hours

Get your team started with our intuitive system in 24 hours.

Ensure
99.9% Uptime

Enjoy superior call quality on any device, no matter where you are.

Simplify
Remote Coaching

Monitor and train agents in real time with advanced call monitoring.

What Is a Remote Office Phone System?

A remote office phone system—also known as a VoIP or virtual phone system—lets you make and receive business calls from anywhere with an internet connection. It’s a flexible work from home phone system that works on laptops, mobile devices, or IP phones—no cables or physical office needed.

Perfect for remote employees and growing teams, it helps you stay connected, sound professional, and manage calls from wherever you work.

CloudTalk stood out immediately because it allowed us to centralize everything. Instead of scattered calls, we now had a structured system with clear tracking and reporting.

Diana Ávila, Employment Program Lead at Lumni

How Does the Remote Phone Office Phone System Work?

A remote office phone system works by using VoIP (Voice over Internet Protocol) to send calls over the internet instead of traditional phone lines. This lets remote and hybrid teams make and receive calls from laptops, smartphones, or IP phones—no office hardware required. 

It’s a flexible, cloud-based solution ideal for remote employees, home offices, and small businesses that need professional call features without being tied to one location.

Deploy Under 24 Hours

Set up your remote workforce phone system in less than 24 hours—no coding or tech support needed. Start customizing CloudTalk to your needs within minutes.

Some quick tests were enough to understand the level of app usability. Admin panel is pretty easy and clear at first sight; nice UI. Regarding the phone app you may use it either in browser or in desktop app; mobile app is duplicating calls when you’re out of the desk. Process of getting additional numbers is simple and fast.

Dimitry K., a small business owner

Ensure High-Quality Worldwide

Experience clear conversations on every call with HD audio. Use CloudTalk on your preferred device, with 99.99% uptime ensuring reliable VoIP calling anytime, anywhere.

With CloudTalk, we’re now able to make and receive calls from anywhere, on any device, with crystal clear call quality and no connectivity issues…Overall, CloudTalk has had a significant impact on our business, and we’re grateful for the many ways it has improved our communication and collaboration.

Nencho P., a mid-market customer

Coach Remotely With Ease

Monitor and coach your team from anywhere. Listen to calls live, provide private guidance, or join in when needed. Call Recordings and Automated Summaries make training effortless.

User experience is great, CloudTalk Call Tags are extremely helpful for teams that need those extra details for coaching and training. Dashboard is simplistic for both managers and teams, it’s easy to access call history throughout the day and listen to agents’ calls.

Erica Fabela, a small business customer

How Does the Remote Phone Office Phone System Work?

  1. Check your internet: Ensure it’s fast and stable for VoIP calls.
  2. Choose a provider: Pick one that fits your features and budget.
  3. Get a business number: Port your old one or pick a new one.
  4. Install the app or devices: Use softphones or IP phones.
  5. Set up and test: Configure settings and make test calls.

Amplify Human Potential

CloudTalk’s AI-powered insights save you hours of work every week. Automate processes, identify customer preferences and assess the effectiveness of your CX strategies easily. Leverage AI to truly get to know your business.

Amplify
Human Potential

CloudTalk’s AI-powered insights save you hours of work every week. Automate processes, identify customer preferences and assess the effectiveness of your CX strategies easily. Leverage AI to truly get to know your business.

Plans worth every dollar

How To Set Up Cloudtalk’s Remote
Phone System?

Create Your Account

Create a CloudTalk account by choosing a plan that matches your business needs. This will give you access to the platform and its full range of features.

Download the App

Install the CloudTalk app on your devices. This application lets you manage calls and communications from anywhere.

Set Up Your Phone System

Configure it by adding phone numbers, configuring call routing, and customizing features like Voicemail and Business Hours.

FAQs

How much does a remote office phone system cost?

Plans typically start around 19/user/month. Costs vary based on features, users, and provider.

What are the types of business phone systems for remote work?

Common types include cloud-based VoIP, virtual phone systems, on-premise PBX, and hybrid solutions.

How to choose the right remote office phone system?

Consider your budget, team size, must-have features, integrations, and whether you need scalability.

What is the best phone system for remote workers?

VoIP systems with mobile apps, call routing, and cloud features are ideal for flexibility and remote use.

What equipment do I need to set up a remote phone system?

You’ll need a stable internet connection, a VoIP app or IP phone, and a headset or smartphone.

Is a remote office phone system secure?

Yes—when providers offer encryption, secure logins, and strong network protections like firewalls.

How can I use my cell phone as an office phone?

Install your provider’s VoIP app to make business calls using your work number from your mobile device.

CloudTalk is a data-driven solution for exceptional customer experience and intelligence is a key part of it.

Schedule a demo today and find out for yourself.