Recruiters today feel like firefighters in a paper factory. Endless résumés, endless sparks, and no time to breathe.
Google receives more than 3 million applications each year, Goldman Sachs more than 315,000 for internships, and McKinsey well over 1 million 1. Nearly nine out of ten companies now turn to AI recruiting software to keep up 2. The best teams treat AI as a co-pilot. It manages sourcing, screening, and scheduling while recruiters focus on relationships and culture fit.
The market is crowded with AI recruitment tools that promise everything. This guide highlights expert-tested picks, clear pricing, and the best AI recruiting tools that make hiring faster, smarter, and more human.
Key Takeaways:
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AI recruiting software is a co-pilot that speeds sourcing, screening, content, and scheduling while recruiters keep control of judgment and fit.
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Communication wins. Tools that turn calls and messages into summaries, transcripts, and trending topics cut handoffs and move candidates faster.
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Adoption is mainstream and driven by volume. Teams that stay manual fall behind on response times, candidate quality, and consistency.
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Pick tools by the job to be done. Combine communication, sourcing and rediscovery, screening, ATS, referrals, and onboarding for end-to-end coverage.
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Keep human oversight, fairness, and compliance front and center. Review data sources, scoring logic, and pricing based on seats and usage.
See how CloudTalk turns recruiter calls and SMS into ATS-ready insights in seconds.
Why Trust CloudTalk?
Best 14 AI Recruiting Software to Use in 2025
Choosing the right AI recruiting software is tough. Every platform claims smarter hiring and faster pipelines. These are the picks that actually help recruiters move quickly while keeping the human touch.
Here’s the quick take on the 14 tools and where each shines.
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CloudTalk: Best overall for recruiter communications, AI calling, and data-rich call summaries
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SeekOut: Best for sourcing hard-to-find talent and ATS rediscovery
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Gem: Best for multichannel engagement and unified sourcing-to-schedule workflows
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Workable: Best for prioritizing qualified candidates with built-in scheduling
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Manatal: Best for customizable pipelines and fast, practical AI setup
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Boon: Best for employee referrals with automated prompts and rewards
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Willo: Best for high-volume video screening with collaborative scoring
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Recruit CRM: Best for agencies managing candidates and clients in one system
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AvaHR: Best for affordable job ads, simple screening, and SMB workflows
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Fetcher: Best for automated prospecting and email outreach at scale
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Truffle: Best for structured AI screening that lifts top responses quickly
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Greenhouse: Best for structured hiring at scale with deep integrations
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iCIMS: Best for enterprise workflows, compliance, and global rollouts
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myInterview: Best for async video interviews and shareable shortlists
CloudTalk
What Is CloudTalk?
CloudTalk is an AI powered VoIP and contact center platform that recruiting teams use to scale outreach, automate busywork, and keep every call and text tied to the right candidate record through ATS and CRM integrations.
What Are CloudTalk’s Main Benefits?
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Phone work turns into clean, searchable data.
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AI voice agents handle first touch screening.
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Calls and SMS log automatically.
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AI summaries replace manual notes so recruiters stay present in conversations and keep momentum in the pipeline.
What Are CloudTalk’s Key Features?
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AI voice agents for round the clock candidate pre screening
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Conversation intelligence with summaries, sentiment, topic extraction, and talk to listen ratios
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Integrations with Workable, Lever, HubSpot, and other ATS or CRM systems
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Local and international numbers in more than 160 countries
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IVR, skill based routing, queues, and branded caller ID for trust and speed
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Compliance and security: call encryption, consent and recording controls, role based access, audit logs, and HIPAA friendly workflows
Integrations
What Is CloudTalk Missing?
Advanced AI capabilities like conversation intelligence and voice agents are paid add ons. Smaller teams may want to phase them in. Reliable internet matters to get the best call quality.
What Business Is CloudTalk Best For?
Recruitment firms, staffing agencies, and in-house talent teams that manage high candidate volume or global outreach, especially remote or distributed teams that want one workspace for calls, SMS, and ATS syncing.
Pricing
CloudTalk offers flexible pricing plans. With each plan offering more value than its competitors:
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Lite: $19/user/month (Americas)
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Starter: $25/user/month
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Essential: $29/user/month
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Expert: $49/user/month
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Custom: Pricing available upon request
AI Voice Agents
Nudge expiring offer
Riley, Sales Reminder Agent
Qualify a student lead
Avery, Course Inquiry Agent
Get a payment reminder
Casey, Payment Reminder Agent
Qualify a patient lead
Jordan, Healthcare Intake Agent
Qualify insurance lead
Taylor, Insurance Intake Agent
Accept updated terms
Quinn, T&C Acceptance Agent
Qualify legal inquiry
Drew, Legal Intake Agent
Get post-interview feedback
Jamie, Candidate Feedback Agent
Pre-screen a candidate
Skyler, Applicant Pre-screen Agent
Confirm account action
Morgan, Action Reminder Agent
Get a renewal reminder
Logan, Subscription Renewal Agent
Get CSAT after support
Morgan, CX Feedback Agent
Get NPS or demo feedback
Parker, Post-Sales Feedback Agent
Qualify a trial lead
Blake, Trial Signup Qualifier
Sales Reminder
Agent
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Sales / Marketing
Course Inquiry
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Client
Education / EdTech
Payment Reminder
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Client
Financial Services
Healthcare Intake
Agent
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Healthcare
Insurance Intake
Agent
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Insurance
T&C Acceptance
Agent
Client
Legal Services
Legal Intake
Agent
Client
Legal Services
Candidate Feedback
Agent
Client
Recruitment / HR
Applicant Pre-screen
Agent
Client
Recruitment / HR
Action Reminder
Agent
Client
SaaS / Software & Apps
Subscription Renewal
Agent
Client
SaaS / Software & Apps
CX Feedback
Agent
Client
SaaS / Software & Apps
Post-Sales Feedback
Agent
Client
SaaS / Software & Apps
Trial Signup
Qualifier
Client
SaaS / Software & Apps
SeekOut
What Is SeekOut?
SeekOut is a talent intelligence and sourcing platform that taps into 800M plus public profiles, your ATS and CRM history, and alumni networks. It layers conversational search, granular filters, and outreach so sourcing feels targeted instead of manual.
What Are SeekOut’s Main Benefits?
Hard-to-find talent surfaces faster. Rediscovery brings strong past applicants back into play. Campaigns stay consistent, personalization scales, and hiring goals like diversity and niche skill coverage become easier to hit.
What Are SeekOut’s Key Features?
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800M plus profiles with conversational, ChatGPT-style search and 30 plus filters
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Prospect campaigns with generative personalization and verified contact info
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ATS rediscovery that refreshes and revives past candidates
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SeekOut Spot for managed, qualified candidate slates
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Integrations with leading ATS platforms
What Is SeekOut Missing?
Pricing is not public and plans are annual with a three seat minimum. Managed slates from SeekOut Spot are purchased separately. Teams should plan for search syntax and filter logic to get the best results.
What Business Is SeekOut Best For?
In-house talent teams and agencies that source specialized or diverse talent at scale and want both self-serve search and an option for managed candidate delivery.
Pricing
SeekOut’s pricing is only available upon request.
Gem
What Is Gem?
Gem is an AI-first recruiting platform that unifies ATS connectivity, CRM, sourcing, scheduling, analytics, and a search layer across 650M plus public profiles. The experience feels like one workspace from first touch to offer.
What Are Gem’s Main Benefits?
Top-of-funnel work, nurture, and scheduling live in one place, which cuts tool sprawl and handoffs. Unified data sharpens forecasting and full-funnel analytics, while outreach quality stays high with templates and light AI assistance.
What Are Gem’s Key Features?
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CRM for talent pools, projects, and long-term nurtures
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Sourcing and outreach automation with one-click adds and AI-assisted messages
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Scheduling and inbound application review
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Full-funnel analytics and forecasting, plus optional career sites and events
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Connectors for Greenhouse, Workday, SuccessFactors, Lever, and more
What Is Gem Missing?
Pricing is custom and varies by size and configuration. Several modules are add-ons, so scoping and data migration planning matter to avoid surprises.
What Business Is Gem Best For?
Startups that want an all-in-one stack, growth-stage teams consolidating tools, and enterprises layering CRM, sourcing, scheduling, and analytics on top of an existing ATS.
Pricing
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Startups: $300/month (1 to 10 FTE, monthly)
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Growth: Custom pricing
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Enterprise: Custom pricing
Workable
What Is Workable?
Workable is an applicant tracking and recruiting platform that brings AI assisted ranking, multi board job posting, scheduling, and evaluation tools into one workspace.
What Are Workable’s Main Benefits?
AI ranking pushes the most qualified applicants to the top, so screening starts where it matters. One-click posting and built-in scheduling remove tab hopping and back-and-forth emails, keeping momentum steady. Scorecards and approvals make decisions comparable across teams and reduce guesswork.
What Are Workable’s Key Features?
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AI assisted candidate recommendations and resume screening
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One click job posting to major boards and social channels
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Interview scheduling with calendar sync and reminders
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Evaluation kits with templates, scorecards, and approvals
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Integrations with Cloudtalk, popular HRIS, and collaboration tools
What Is Workable Missing?
Some capabilities are paid add ons such as texting and video interviews. Pricing scales with headcount and advanced analytics may require higher tiers.
What Business Is Workable Best For?
Teams that want a straightforward ATS with strong job distribution and structured hiring, from lean startups to mid sized organizations.
Pricing
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Standard: $299/month or $3,588/year (1 to 20 employees)
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Premier: $599/month or $7,188/year (1 to 20 employees)
Manatal
What Is Manatal?
Manatal is an AI assisted ATS that helps teams spin up customizable pipelines, enrich candidate profiles, and automate repetitive tasks without heavy setup.
What Are Manatal’s Main Benefits?
Setup is quick, and the kanban pipeline makes it clear who needs action next. AI scoring and profile enrichment add context at a glance, so conversations start informed. Automations handle emails, reminders, and updates, helping small teams manage many roles without spreadsheets.
What Are Manatal’s Key Features?
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AI candidate scoring and recommendations
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Kanban style pipelines and customizable stages
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Resume parsing and social media enrichment
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Email and task automation with analytics and reports
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Job board posting and career page builder
What Is Manatal Missing?
Advanced customizations and some integrations are limited on lower tiers. Larger enterprises may outgrow native reporting and lean on external BI.
What Business Is Manatal Best For?
SMBs, agencies, and growing in house teams that want fast onboarding and an easy to use ATS with practical AI.
Pricing
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Professional: $15/user/month billed annually
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Enterprise: $35/user/month billed annually
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Enterprise Plus: $55/user/month billed annually
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Custom: Pricing available upon request
Boon
What Is Boon?
Boon is an AI powered employee referral platform that maps open roles to talent inside employees’ networks. It automates referral nudges, captures introductions, and tracks rewards so warm leads become qualified candidates without heavy sourcing.
What Are Boon’s Main Benefits?
Automated referral prompts reach employees in their everyday tools, which raises participation rates. Each referral arrives with the referrer’s details and rationale, giving recruiters immediate context for faster, more focused screening. Transparent reward tracking sustains engagement and reduces reliance on paid sourcing.
What Are Boon’s Key Features?
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AI matching for referral suggestions
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Automated referral campaigns via email and chat
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Reward tracking and leaderboards
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Candidate rediscovery and talent pools
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Analytics and ATS integrations
What Is Boon Missing?
It focuses on referrals rather than full cycle recruiting. Success depends on employee engagement and a thoughtful incentive plan. Some deeper analytics and workflow options may sit behind higher tiers.
What Business Is Boon Best For?
Companies with engaged teams that can activate their networks, especially startups and SMBs filling trust sensitive or specialized roles.
Pricing
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Custom: pricing provided after booking a demo
Willo
What Is Willo?
Willo is an asynchronous video interviewing platform where candidates record short answers on their schedule and hiring teams review, score, and share responses in one workspace.
What Are Willo’s Main Benefits?
Early screens move fast without calendar juggling, which keeps momentum high in high volume hiring. Standardized question sets make comparisons fair and quick, and collaborative scoring tightens alignment with managers. The mobile friendly flow respects candidate time and reduces dropoff.
What Are Willo’s Key Features?
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One way video interviews with reusable templates
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Shareable links, branded experiences, and mobile recording
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Team scoring and collaboration
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Transcripts and subtitles
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Integrations with popular ATS tools
What Is Willo Missing?
It is less suited for deep technical assessments or roles that benefit from live problem solving. Some candidates prefer real time conversations, so it works best as an early stage screen. Analytics focus on activity rather than long term outcomes.
What Business Is Willo Best For?
High volume recruiting, campus programs, customer facing roles, and distributed teams that need structured screening at scale.
Pricing
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Growth: $249/month
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Scale: $399/month
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Enterprise: custom quote
Recruit CRM
What Is Recruit CRM?
Recruit CRM is an ATS and CRM for agencies that combines job pipelines, sourcing, resume parsing, email sequencing, and client management in one workspace so candidates and deals stay connected.
What Are Recruit CRM’s Main Benefits?
Candidates and clients stay aligned because pipelines, outreach, and account activity live in one system. Recruiters move faster with templates, sequences, and a clear view of next steps for every role. Owners get cleaner revenue and activity reporting without stitching data across tools.
What Are Recruit CRM’s Key Features?
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Kanban pipelines with activities and reminders
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Resume parsing and database search
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Email templates and sequencing with inbox sync
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Chrome sourcing extension and job board posting
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Client and deal tracking with reports and dashboards
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API and integrations with common HR and productivity tools
What Is Recruit CRM Missing?
Deeper analytics and advanced AI may require higher tiers. In-house teams may not need agency-specific workflows. Data migration and deduplication should be planned before rollout.
What Business Is Recruit CRM Best For?
Staffing and recruitment agencies that want candidates, clients, and placements in one system.
Pricing
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Pro: €40 per user per month billed yearly
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Business: €60 per user per month billed yearly
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Enterprise: Custom pricing
AvaHR
What Is AvaHR?
AvaHR is a hiring platform for small and growing teams that helps create job ads, manage applicants, screen candidates, and run a straightforward hiring workflow without heavy setup.
What Are AvaHR’s Main Benefits?
Jobs go live quickly and applicants stay organized from first touch to offer. Screening and messaging templates remove repetitive work so coordinators and managers stay focused on interviews. Clear status tracking cuts back-and-forth and keeps each role moving.
What Are AvaHR’s Key Features?
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Job ad creation and optimization
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Applicant screening and scoring
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Messaging templates and candidate tracking
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Career page and job postings
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Basic reports and team collaboration
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Integrations with popular job boards
What Is AvaHR Missing?
Enterprise controls and deep analytics are limited. Complex interview flows or custom compliance may require additional tools. Larger organizations may outgrow native reporting.
What Business Is AvaHR Best For?
Startups and SMBs that want an affordable system for posting jobs and managing applicants.
Pricing
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Standard: $83 per month
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Growth: $125 per month
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Premier: $299 per month
Truffle
What Is Truffle?
Truffle is an AI candidate screening and interviewing platform that runs structured screens, scores responses, and moves qualified applicants forward with less manual review.
What Are Truffle’s Main Benefits?
Structured screens produce comparable answers across candidates, which tightens shortlists. AI scoring spotlights strong responses so reviewers spend time where it counts. Time shifts from first pass review to advancing finalists.
What Are Truffle’s Key Features?
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Structured screening flows with AI scoring
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Interview quotas and job limits by plan
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Shareable shortlists and reviewer collaboration
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Basic analytics for pass rates and conversion
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Enterprise options for support and custom domains
What Is Truffle Missing?
Advanced scheduling and deep assessment libraries are limited. Teams running complex technical evaluations may pair it with dedicated assessment tools. Reporting is useful but not a full analytics suite.
What Business Is Truffle Best For?
Lean teams and SMBs that need quick, consistent screening for high volume roles.
Pricing
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Starter: $129 per month
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Growth: $239 per month
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Scale: $369 per month
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Enterprise: Custom pricing
Greenhouse
What Is Greenhouse?
Greenhouse is an applicant tracking system that standardizes hiring with structured workflows, interview kits, and broad integrations. It also offers AI assisted content to speed up job descriptions and candidate messaging.
What Are Greenhouse’s Main Benefits?
Structured scorecards make interviews consistent across teams. Built in scheduling, offers, and approvals keep hiring moving without side tools. Dashboards surface bottlenecks and DEI trends so leaders can course correct early.
What Are Greenhouse’s Key Features?
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Structured hiring with interview kits and scorecards
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Scheduling, offers, and approvals in one system
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Marketplace integrations for HRIS, assessments, and communications
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Analytics and dashboards for pipeline and quality of hire
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AI assisted content for job descriptions and outreach
What Is Greenhouse Missing?
Pricing is not public. Setup can be complex for smaller teams and some modules require extra configuration or add ons. Change management is important when standardizing processes across many stakeholders.
What Business Is Greenhouse Best For?
Mid-sized and enterprise organizations that want mature process control, deep integrations, and detailed reporting.
Pricing
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Custom pricing after a demo request
iCIMS
What Is iCIMS?
iCIMS is an enterprise talent platform that brings applicant tracking, candidate relationship management, career sites, offers, and onboarding into one environment. It functions like a control center for complex hiring where compliance, brand control, and security sit alongside speed.
What Are iCIMS’s Main Benefits?
Hiring stays consistent across regions and brands because workflows, permissions, and approvals are standardized. Recruiters publish to many boards, text candidates, and track progress without side spreadsheets. Operations teams get audit trails and retention controls that stand up in regulated industries.
What Are iCIMS’s Key Features?
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Applicant tracking with structured workflows and role based permissions
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Candidate relationship management for pools and multi step campaigns
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Native texting, video, and multilingual career sites with strong branding
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Offer management and onboarding with e signatures and tasks
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Analytics for pipeline health, time to fill, and DEI reporting
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Large marketplace of integrations for HRIS, assessments, and communications
What Is iCIMS Missing?
Pricing is not public and configuration can take time, especially with multiple brands or complex approval chains. Some advanced modules are sold separately, so scoping matters before rollout.
What Business Is iCIMS Best For?
Mid-market and enterprise teams with many stakeholders, strict compliance needs, and global hiring that requires deep integrations and standardized processes.
Pricing
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Custom pricing after a demo request
Fetcher
What Is Fetcher?
Fetcher is a top-of-the-funnel platform that automates sourcing and outreach. It builds targeted prospect lists, enriches contacts, and runs personalized sequences so recruiters spend time on conversations rather than list building.
What Are Fetcher’s Main Benefits?
Pipelines fill faster because search, enrichment, and outreach run as one flow. Reply detection keeps campaigns moving without manual follow ups, and rediscovery pulls qualified past applicants back into play. Diversity filters help teams widen reach without sacrificing match quality.
What Are Fetcher’s Key Features?
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Automated candidate discovery with profile matching and filters
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Contact enrichment and verification to reduce bounce
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Multi step email sequences with personalization and scheduling links
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Reply detection with open, click, and response tracking
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Rediscovery across your ATS and simple talent pool management
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Connectors for common ATS and collaboration tools
What Is Fetcher Missing?
Focus is on sourcing and outreach rather than assessment or scheduling. Reporting is campaign level rather than executive dashboard, and teams that want phone based engagement will pair it with other tools.
What Business Is Fetcher Best For?
Agencies and in house teams that run outbound recruiting for sales, marketing, and technical roles and need repeatable top of funnel volume with minimal manual research.
Pricing
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Custom pricing available upon request
myInterview
What Is myInterview?
myInterview is an asynchronous video interviewing platform where candidates record short answers on their own schedule and hiring teams review, rate, and share responses in a single workspace.
What Are myInterview’s Main Benefits?
Screening volume increases without calendar wrangling. Standardized question sets make reviews fair and comparable, and side by side playback shortens decision time. Shareable shortlists keep hiring managers aligned while the mobile friendly flow reduces candidate drop off.
What Are myInterview’s Key Features?
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One way video interviews with question templates and time limits
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Branding, intro videos, and candidate guidance screens
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Team scoring, tags, and structured feedback
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Easy sharing with links or role based access
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Transcripts and subtitles for faster review and accessibility
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Integrations with popular ATS tools
What Is myInterview Missing?
It is not ideal for deep technical or pair style interviews. Some candidates prefer live conversation, so it works best as an early stage screen. Reporting focuses on activity rather than long term outcomes.
What Business Is myInterview Best For?
High volume roles, campus programs, customer support and sales teams, and distributed hiring where scheduling live screens slows momentum.
Pricing
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Custom pricing after a demo request
Which Tool Does What Best?
Strong hiring starts with fast, clear communication. From there, every step should add signal without adding friction. Use these tools by job-to-be-done, starting with communication.
Communication and candidate engagement
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CloudTalk: AI voice agents for first touch and pre-screens, SMS, AI call summaries, Trending Topics, sentiment, and searchable transcripts that all sync to your ATS.
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Gem: Multichannel nurture and automated sequences with performance analytics.
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Recruit CRM: Agency-style email sequencing with client and candidate tracking in one place.
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AvaHR: Message templates and status updates that keep applicants informed.
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Fetcher: Enriched email campaigns with reply detection to maintain top-of-funnel momentum.
Screening and interviews
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CloudTalk: Phone pre-screens at scale with AI summaries and sentiment so notes are ready for handoff.
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Willo: Async video screens with templates, transcripts, and team scoring.
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myInterview: One-way responses, side-by-side review, and shareable shortlists.
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Truffle: Structured screening flows with AI scoring that lift the best answers.
Candidate sourcing and rediscovery
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CloudTalk: Power and Parallel Dialers with local presence to reach sourced lists quickly.
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SeekOut: Deep filters, conversational search, and ATS rediscovery for past applicants.
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Fetcher: Automated prospecting that builds qualified lists and runs outreach.
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Gem: Sourcing plus long-term nurture over public profiles and ATS records.
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Manatal: AI scoring and enrichment to surface strong matches already in your database.
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Recruit CRM: Chrome sourcing extension and quick add to pipelines.
Scheduling and coordination
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CloudTalk: Skill-based routing and IVR for instant callbacks and fast handoffs to the right recruiter.
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Gem: Interview scheduling alongside sourcing and CRM.
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Workable: Calendar sync and reminders built into the ATS flow.
Applicant tracking and structured hiring
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CloudTalk: Automatic call and SMS logging to ATS records to keep histories complete.
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Workable: AI-assisted ranking, job distribution, and scorecards in one ATS.
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Manatal: Drag-and-drop pipelines and practical automations for quick setup.
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Greenhouse: Interview kits, scorecards, and deep integrations for scale.
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iCIMS: Enterprise workflows with CRM, offers, and onboarding.
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Recruit CRM: ATS plus CRM for agencies running candidates and clients together.
Less firefighting. More foresight. Start with one call.
Benefits and Use Cases of AI Recruiting Software
Modern AI recruitment software works like a co-pilot that handles the repetitive work and feeds recruiters clean signals. Most employers already lean on AI for early screening, which shows how central these AI recruitment solutions have become, yet the best results still come from human judgment guiding the process.
Think of AI tools for recruiters as acceleration plus clarity while people own decisions, culture fit, and trust. This is the promise of AI driven recruiting: speed without losing the human touch.
Use cases
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Sourcing and rediscovery: Parse a job brief, search public profiles, and mine your ATS to resurface silver medalists who already match today’s requirements.
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Outreach and engagement: Generate first-touch emails or SMS, sequence follow-ups, and track replies so every candidate gets a timely response.
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Resume parsing and shortlisting: Extract skills, titles, and tenure, then rank applicants by fit while surfacing edge cases for a human review in AI hiring software.
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Video screening and skills tests: Collect structured one-way video answers or short assessments, then summarize highlights and risks with transcripts.
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Interview scheduling: Offer real-time calendar picks across time zones, route to the right interviewer, and send reminders without back-and-forth.
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Interview intelligence: Record conversations where allowed, produce AI call summaries, pull trending topics, and capture action items for fast handoffs.
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Referrals activation: Match open roles to employee networks, nudge referrers, and track rewards to grow a warm pipeline with less manual sourcing.
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Offers and compliance: Generate offer letters, verify documents, and log approvals with clear audit trails that legal and HR can trust.
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Reporting and forecasting: Turn pipeline activity into time-to-fill, pass-through rates, and capacity forecasts so leaders can spot bottlenecks early.
Switch On Hiring Momentum
You can keep juggling tabs and chasing callbacks, or you can put conversations on rails. The right AI recruiting software should feel like a high-speed line for your pipeline where every touch moves candidates forward without friction.
CloudTalk gives you that track. AI voice agents start first contacts. Call summaries, sentiment, and trending topics land in your ATS so handoffs are clean and next steps are obvious. Local presence numbers and smart dialers open doors while recruiters stay focused on real conversations.
If you want faster hiring without losing the human touch, start here. Try CloudTalk for recruiting and turn every call into a hiring.
Turn every ring into progress and hire faster with CloudTalk.
Sources:
1, 2: World Economic Forum
