Never Miss a Call Outside Business Hours

Stay connected even after closing time. Use business hours call routing to redirect calls to another device, play custom out-of-office messages, or capture voicemails. With CloudTalk’s business hours call management, your customers always know when—and how—to reach you.

Route calls automatically based on your team’s availability.
Reduce missed calls and improve CX with clear after-hours messaging.
Support global operations with time zone–specific call routing for each team.

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Personalize Your Calling Availability

Set Flexible Business Hours

Easily define working hours for your entire team, specific departments, or individual numbers. With advanced call center scheduling, you stay aligned with each team’s availability.

Create Tailored Call Messages

Design custom voicemail greetings and out-of-office messages for each line or team. Match your messaging to your business hours call routing strategy for a better customer experience.

Automate Downtime Settings

Use time-based call routing to automatically disable calls during holidays, weekends, or unexpected closures. Keep customers informed and your operations consistent.

We’ve helped thousands of global companies

Case studies featuring customers who are building faster.

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Revolutionizing Revolut’s Efficiency and Saving 40+ Hours

“Thanks to CloudTalk’s reliability, we could improve sales teams’ performance and close more deals than we could have ever imagined.”

Jamie Devlin
Head of Operations

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Increasing productivity for 200 customer support agents

“With CloudTalk’s Analytics I now get to see every step of the way. We can find discrepancies and gain a much better understanding of our teams.”

Nelly Donnelly
Service Delivery Manager

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Delivering success for Glovo’s customer support team

“CloudTalk improved our team’s cost and efficiency. The script feature allows us to lead the calls in a much more systematic way.”

Yohann Bensadoun
Global Supply Growth

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Scaling outbound calls for MyHeritage 158 sales agents

“We have seen a significant increase in our outbound call volume. We can now reach out to more prospects and customers than ever before.”

Elay Sasson Call
Center Manager

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What Is Business Hours Call Routing?

Business hours call routing is a smart scheduling feature that lets you define when your team is available to take calls. During set hours, calls are routed directly to active agents. Outside of those times, after-hours call handling kicks in—automatically redirecting calls to voicemail, alternative numbers, or on-call teams.

It’s an essential tool for maintaining call center availability and ensuring every customer interaction is handled promptly, no matter the time.

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How Does Business Hours Call Routing Work?

Business hours call routing relies on time-based logic to determine how incoming calls are handled depending on the day and time. You define specific time windows—daily, weekly, or per holiday—for when your agents are expected to be available.

During set business hours, calls are routed to available agents based on your chosen strategy—like round robin or first available. After hours, they’re redirected using fallback rules such as voicemail, call forwarding, or a custom message.

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Benefits of User Management

Keep Your Operations Sharp

Optimize Resource Management

Use smart call center scheduling to align agent availability with peak call volumes. By configuring your call center hours, you boost productivity and minimize idle time across shifts.

Deliver Consistent Customer Service

Establish call routing rules that support reliable time-based call routing. Ensure every inquiry is handled promptly and professionally, reinforcing trust and service quality.

Unlock more opportunities

Implement after-hours call management with options like voicemail, redirection, or fallback routing. This ensures every call is captured—even outside set business hours.

Support Agent Work-Life Balance

Define clear hours of operation. Help agents disconnect after hours, reduce burnout, and improve retention through smarter call center workforce management.

Customize Your Call Flow When You’re Offline

In CloudTalk, you have four flexible ways to manage after-hours calls:

Redirect to Another Number: Use time-based call routing to forward after-hours calls to a backup line or on-call agent.
Route to Voicemail: Set up automated call handling with a voicemail greeting. Capture customer inquiries and maintain engagement without 24/7 live coverage.
Play a Custom Message: Configure your call routing strategy to play a personalized message when calls come in outside of business hours.
Play a Message + Collect Voicemail: Combine a custom sound prompt with voicemail capture to both inform and engage callers.

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How to Set Up Business Hours in CloudTalk

Open your CloudTalk account and navigate to the “Account Settings”.
Locate and select the “Business Hours” tab.
Click on “Change” to start setting rules and exceptions.
Save changes, and you are all set.

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Features

Other features you might like

Flagship Feature

Call Flow Designer

Design your inbound calling journey to fit the unique needs of your business and customers’ expectations.

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Call Queuing

Automatically distribute calls to relevant agents based on customer status, technical skills or business needs.

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Skill-Based Routing

Assign custom skills to your agents or teams and route customer calls automatically based on their expertise.

Learn more

Caller-Based Routing

Automatically route customers based on factors such as location, purchase history, and language.

Learn more

Frequently asked questions

Everything you need to know about the product and billing.

What are Business Hours?

Business Hours refer to the specific time frames when your business is available to handle customer calls. By setting business hours, you can ensure that calls are appropriately managed.

How to route calls after working hours?

To route calls after working hours, you can set up options like redirecting calls to another number, sending calls to voicemail, or playing a custom message.

Why Use Business Hours?

Business Hours is one of the business tools that ensures that your customers are handled appropriately based on your team’s availability. It helps manage customer expectations, reduce missed calls, and improve overall efficiency.

How do small businesses use a business hours feature?

Small businesses use the feature to optimize call routing, ensuring that customer calls are directed appropriately during specific times. The call routing for small businesses allows them to provide proper service accordingly to the team’s availability.

Is it possible to set working hours for specific phone numbers or users?

Yes, you can set specific working hours for individual phone numbers or users. This flexibility allows you to tailor call routing and availability to match different schedules or departments.

How many time slots can be created for one working day?

You can create multiple time slots for one working day, allowing for greater flexibility. This can include setting different periods within the day where calls are handled differently, depending on your business needs.