How to Get a VoIP Number – Complete Guide in 2025

If your phone number is stuck in the past, your business can’t move forward.

Landlines had their moment. This isn’t it anymore. If you’re among the 61% of businesses moving from legacy systems to cloud-based calling¹, this guide is for you.

We’ll walk you through how to get a VoIP number, what to look for in a provider, and why smart businesses are going virtual before their competitors do.

Key Takeaways

• Getting a VoIP number is fast, easy, and requires no technical skills. Setup takes minutes and can be done from any device.
• VoIP isn’t just a phone system—it’s a full communication platform that saves money, boosts productivity, and scales with your team.
• You can keep your existing number and still upgrade everything else, thanks to seamless number porting and smart cloud-based features.

No more Googling “how to get a VoIP number.” Let us show you in 15 minutes flat.

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What Is a VoIP Number?

A VoIP phone number is a virtual number that works over the internet instead of traditional phone lines. It’s hosted in the cloud, which means you’re not tied to cables, SIM cards, or physical locations. Setup takes minutes—not technicians.

Because it’s cloud-based, you can make and receive calls from any device—laptop, mobile, or softphone—using the same number. That makes it ideal for remote teams, international support, or anyone who works beyond the boundaries of a desk.

Even better, VoIP virtual numbers come packed with smart features: call routing, analytics, voicemail transcriptions, CRM integrations, and more. It’s not just a number—it’s a full-on communication system built to scale with your business.

How to Get a VoIP Number? Your Step-by-Step Guide

Learning how to get a VoIP number sounds technical—but it’s mostly just clicking the right buttons. Follow these six simple steps and you’ll be calling like a pro in no time.

Step 1: Identify Your Service Needs

Before diving in, figure out what matters most to your business. Is it a crystal-clear call quality? Bulletproof uptime? Flexible call routing? Make a short list of must-haves—like affordable price, reliability, support, and features. Knowing what you need saves time (and regrets) later.

Step 2: Choose the Right Provider and Plan

Not all VoIP providers are created equal. Look for one that matches your business goals—not just your budget. Consider call quality, support, integrations, scalability, and ease of use.

Choosing the right provider now saves you from switching headaches later. CloudTalk offers five flexible plans, so you can start small or go full-featured from day one. 

Step 3: Get your VoIP number

Once you’re signed up, it’s go time. A Customer Success Manager (CSM) will help you choose and activate your VoIP phone number for business—local, toll-free, international, or port your existing one. Whatever makes the most sense for your team, geography, and customers.

Step 4: Configure Your VoIP System

Get things rolling by setting up your VoIP telephone number and configuring your system for smooth calling. This includes adding user extensions, setting up voicemail, and defining your call flows. It’s all drag, drop, and done—no coding, no confusion, no stress. 

Step 5: Deploy Your VoIP Software or Hardware

Download the VoIP app, sync it across your devices, and (if needed) plug in any VoIP-ready hardware. Whether you’re working from a laptop, mobile phone, or desk setup, your system should work wherever you do.

Step 6: Validate Your VoIP Number

Last step: make a few calls. Check audio quality, confirm your voicemail works, and give your new setup a proper spin. If everything sounds good and runs smoothly, you’re ready to go live—with a smarter, more scalable phone system.

5 Reasons to Get a VoIP Number

Why are so many businesses switching to VoIP? Here’s what matters most to them: reliability (69.5%), price (19%), features (5%), flexibility (4%), and scalability (2.5%)¹.

Now let’s dig into why a VoIP number is the smarter way to run your business.

#1. It Saves Money (A Lot of It)

VoIP calls run on the internet—not copper wires or overpriced cell towers—so international and long-distance charges? Slashed. According to TechCo, making international calls via virtual phone numbers can save you up to 90% of expenses and up to 40% in the case of local calls. 

Billing is also blissfully predictable. You pick a plan, pay a flat monthly fee, and skip the surprise charges. Many providers (CloudTalk included) won’t tie you to a long-term contract, so you’re free to scale—or walk away—without hassle.

#2. It’s Mobile and Reliable

The best VoIP call number services work everywhere. VoIP mobile numbers offer a consistent, high-quality calling experience whether you’re dialing from your office, your Airbnb by the beach, or a coworking space halfway across the globe.

And while international calling via traditional lines can burn through your budget, VoIP gives you a far more affordable way to connect with customers worldwide. It’s a simple way to build a multinational presence—without the multinational price tag.

All you really need is a headset and a stable internet connection. You’re no longer tied to a desk or a single location. That means you can support a remote team, operate without a physical office, and say goodbye to costs like rent and utilities—without compromising on communication.

#3. It’s Built to Flex

Traditional phone systems put a hard limit on how many users you can add. With VoIP, the only real cap is your internet bandwidth—and even that goes a long way. A mere 10 MB connection can handle 100 calls at once.

You can use one number across multiple devices, forward calls anywhere, and manage it all from one dashboard. CloudTalk’s mobile app turns your phone into a full-featured call center—perfect for teams on the move.

And if you want to unify communications, VoIP supports SIP (Session Initiation Protocol) trunking, so you can manage calls, chats, and data all in one place.

#4. It Boosts Productivity

Shaving seconds off every call pays off. Businesses using VoIP save about 32 minutes per day, per team, on calls. FinancesOnline reports that 77% of small businesses see a measurable productivity boost after switching.

How? Features like intelligent call routing, automation, and click-to-call eliminate time-wasting tasks and let agents focus on what matters: helping customers and achieving higher CSAT (customer satisfaction) scores.

#5. It Delivers Crystal-Clear Voice Quality

When your internet connection is solid, calling through an IP phone number provides better voice quality than analog phones. That is because VoIP uses advanced compression technology – codecs – that digitally convert sound.

Of course, VoIP systems can also hit a bump. That’s why choosing the right provider matters. At CloudTalk, if call quality dips, our system automatically reroutes the call in real time—eliminating lag, jitter, and awkward “Sorry, can you repeat that?” moments.

Ditch the landline drama—get your VoIP number in minutes with CloudTalk.

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10 Features You Can Get with VoIP Numbers

VoIP systems offer more than just an efficient way to make calls. Together with your virtual phone number, you get plenty of automated features that make your everyday work easier. 

Here are 10 examples of tools that you may find useful: 

• ACD (Automated Call Distribution): Efficient queue distribution of inbound calls based on all available data makes sure that callers are always directed to the most qualified agent or agent group.
• IVR (Interactive Voice Response): A menu that guides the caller through different options and makes sure they are always directed to the right department, agent or group of agents. 
• Ring Groups: Ensures that customer calls ring multiple or all agents at once. 
• Skill-Based Routing: Inbound calls are automatically routed to a specific agent based on their fit and skills required by the caller. 
• VIP Queues: Always give priority to customers of your choice.  
• Call Recording: Automatically records all virtual phone calls.
• Call Forwarding: Automatically forward your incoming calls to external mobile or landline phone numbers each time your agents are busy or unavailable during business hours.
• 3-Way Calling: You can easily add a third person to the line when circumstances call for it. 
• Voicemail: A storage of all unanswered phone calls. With CloudTalk, you can listen to them directly from your internet browser.
• Personalized Greetings: Greetings that are played to the caller based on specific situations (outside business hours, on hold, etc.)

Switch Systems Without Switching Numbers

You don’t have to give up the number your customers already know. With number porting, you can bring your existing business number into your new VoIP setup with no interruptions.

At CloudTalk, the process is simple: just submit a porting request, and our team handles the rest. Local, toll-free, international—we’ve got you covered. 

Keeping your number means keeping your momentum. Number porting lets you upgrade to better pricing, smarter features, and global reach—without disrupting your brand identity or customer experience. 

No need to update contact info across websites, email signatures, or ad campaigns. Your customers reach the same number they’ve always trusted, while you benefit from a more powerful, cost-effective phone system behind the scenes.

Upgrade What Happens After the Ring

Landlines and VoIP systems might display the same digits. Behind the scenes, one is stuck in the past. The other is built for what’s next.

Learning how to get a VoIP number is a shift in how your entire business communicates. You move from rigid infrastructure to a flexible, cloud-based platform that evolves with your team, your customers, and your ambitions.

So yes, the number stays the same. But what your customers hear—and what your team can do—is a completely new experience. With CloudTalk, you’re not just picking up the phone. You’re picking up the pace.

Looks like a number. Works like a full-stack solution. Try CloudTalk for free!

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Source:

1. Business Communications Technology – Insight Report